AeroclubHQ
Run your aeroclub — members, aircraft, flights, duties and billing in one place. Built for gliders and powered aircraft alike — from the daily flight log to per-member billing.
How it works, from take-off to billing
The journey of a single flight through the system — from the moment the pilot leaves the ground to the charge on their account.
- 1
The pilot takes off
The crew heads out for a flight. Nothing needs to be started by hand. For gliders the start type is detected automatically, including pairing with the tow aircraft.
- 2
The flight is recorded
OGN/FLARM detects the take-off and landing and the flight appears in the Flight Log as in flight; a tow and its glider are paired automatically. Whoever keeps the log at the field can correct it or add a missed flight by hand.
- 3
The pilot completes and approves
After landing, the pilot fills in the remaining details — crew, task and times — for instance right from their phone at the airfield, and approves the flight.
- 4
The flight is billed
The billing system sums every applicable rule and posts all the payments — both charges and income, for example to instructors. No manual re-typing.
Walkthrough: a pilot checks a glider flight and its tow, approves both, and sees the charges on their account.
Everything your club needs
From the daily flight log to the billing split — every part of running an aeroclub.
Members
A complete member registry — status, membership type, balances, qualifications and custom fields.
Aircraft & Fleet
Configurable aircraft categories, types, components, inspections, details and tracking.
Flight Log
One list of every flight — detected by OGN/FLARM or Flight Track, or typed in. Complete, approve and bill; tows are paired automatically.
Pilot self-service
Pilots complete and approve their own flights from the phone and see their balance, logbook and licences.
Duties
Set up rewards, track worked hours and approve them for billing.
Transactions & Billing
A ledger of all member credits and debits, with configurable categories, manual entry and bulk import.
Reservations
Book aircraft on a shared calendar.
Pricing Rules
Build composite per-flight pricing with IF/THEN branches, versioning and accumulated-hours logic.
Qualification Rules
Check who may fly in which role — student limits, medicals, ratings.
Statistics
Flight hours, utilisation, duty hours and balance trends across flights, duties and payments.
Roles & Access
Fine-grained, permission-based roles control exactly what each user can see and do.
Custom Fields
Extend members, aircraft and flights with club-specific fields — no schema changes needed.
Bank import
Members' bank transfers are fetched from the club account and credited automatically; only member payments are ever stored.
Email and push notifications
Flights awaiting approval, expiring licences, monthly statements and maintenance alerts by email and push — plus messages to chosen members.
Exports
CSV and PDF with the columns you choose, blank columns for signing sheets, and the pilot log book layout.
AI assistant (MCP)
Connect Claude or ChatGPT: look things up, set up the club and log flights by asking, with a preview of every change and your own rights.
Installable app
Install the club on the phone's home screen and turn on push notifications — flights to approve, negative balance, reservations.
Audit log
Every change recorded with who made it, including changes made through an AI assistant.
Take a look inside
A look at the screens your club will use every day.
Built for how aeroclubs actually work
Automatic flight detection
OGN/FLARM writes flight information straight into the system. Take-offs and landings are detected automatically and appear in the flight log as in-progress flights — you just review, complete and approve them.
Comprehensive billing rules
A flight's price is the sum of every matching rule — flight fee, tow fee, instructor fee and more. IF/THEN rules with effective dates mean historical flights always bill at the price that was active when they flew.
Flight authorizations
The system supports qualification checks — currency for students and pilots, and the validity of licences and ratings.
Multi-club & multilingual
Every club's data is fully isolated, each club runs in its own time zone, and the interface speaks English and Czech — following each user's browser language.
Ask Claude or ChatGPT about your club
Connect Claude or ChatGPT to your club and set it up or run it by asking. The assistant acts with your own rights, shows a preview of every change before it saves, and never deletes data or records a payment.
Install it like an app
Add your club to the phone's home screen and get push notifications for flights awaiting approval, a negative balance, reservations and approved duties. Pages and data always come fresh from the server.
Simple, club-friendly pricing
One price for the whole club — every member, every aircraft, every feature included.
Per aeroclub, per year
That's just €20 a month.
Interested? Get a demo
Tell us a little about your club and we'll set up a personalized demo. First year is on us.
Installs on the phone in your pocket
Add the app to your home screen and it opens like any other. Out at the airfield, pull up the Flight Log: compact two-line rows show what each flight still needs, one tap sets the landing, and pilots complete and approve their flights — with a push notification when one waits for them.
Everything your club needs
The complete management system for your aeroclub.
Explore the docs